We are recruiting for an Activities and Events Co-ordinator!

30 January 2019

We are on the look-out for an enthusiastic and organised individual to join our team

We are recruiting for an Activities and Events Co-ordinator!

Location: Belfast (with frequent travel across NI)

Closing date: Thursday 14th February at 4pm

Interview date: Thursday 21st February

To apply: please send a Cover Letter and CV, outlining why you feel you meet the essential criteria, and why you would like to work for Young Farmers Clubs of Ulster to michael.reid@yfcu.org



Job title:

Activities and Events Coordinator

Salary Grade:

Starting salary £18,220 - £22,082 (plus pension)

With potential scale growth to £26,917


Date prepared:

January 2019

Reports to:

Activities and Events Coordinator


Job purpose:

To deliver the annual YFCU programme of competitions and events, ensuring they are delivered within budget and they meet the profitability targets set for the organisation.


To maintain and work to increase, levels of participation in these events across all the counties.


To deliver further programmes of activity to directly support the key objectives identified by the Executive Committee YFCU Committees through meetings, events, trips and in consultations and policy.



Main duties and responsibilities:

  1. Accountable for organising competitions and events in line with the annual programme.  Recruit participants, deal with entry forms, organise venues, recruit judges and stewards, register entrants, answer telephone and email queries relating to the events, send out information on events as requested. Attend all events to oversee the smooth running.


  1. Monitor the budget for each of the events.  Record expenditure and report monthly to the Financial Administrator to ensure budgets are adhered to.


  1. Responsible for reporting on the events run.  Monitor feedback and evaluation for each event. Keep the spreadsheets on participation up to date, prepare a quarterly update for Programme & Development meetings and an annual report of the Chief Executive.


  1. Attend the quarterly Agriculture and Rural Affairs Committee Meetings to report on events.


  1. Undertake all admin associated with the events.


  1. Attend county meetings on a regular basis (3 times pa).


  1. Help out with other events run by other members of the team as and when required.


  1. Organise adhoc events as and when required.


  1. Build and maintain relationships with a wide variety of people at all levels – Sponsors (Companies), Stakeholders (DAERA, EA), Youth Organisations (various), Members/ Volunteers, YFCU Committees.


  1. Provide information to support policy development in relation to agriculture within the organisation.


  1. Assessing training needs, facilitating and delivering training within the clubs.


  1. Responsible for equipment related to the role: Trundle, pop-ups, lap-tops & projectors, sports equipment, plaques and trophies.


  1. Required to mark multi-choice exam papers for some of the competitions.


  1. Mange delivery of adhoc programmes


  1. Liaise with Marketing/Communications Co Ordinator/ members



 Person specification


Essential Criteria

Desirable Criteria



1.       Qualifications


Valid driver’s license and access to vehicle

Third level qualification in Marketing, Events or Agriculture


Relevant   Experience

Experience in event management


Experience of working with volunteers


Experience of working in office environment


Computer literate with good working knowledge of Microsoft Office Applications


Experience of summarizing Government Documents


Servicing a Committee


Background in active farming or agri policy


Knowledge of, or proven interest in agricultural issues


Skills and Abilities

Highly organised


Good communication skills both written and verbal.

Ability to deal with problems and issues as they arise and come up with creative solutions on the ground.


Ability to deal calmly with difficult situations e.g. angry parents/competitors.


Ability to deal with people under the influence of alcohol.


Ability to work to tight deadlines and under time pressure.


Ability to manage time effectively and juggle priorities.

Understanding of Agriculture in NI and current issues affecting the industry.


Ability to lobby



Self starter who can use their initiative


Can be relied on to deliver


Thinks on their feet




Can do attitude


Team player


People person






Access NI required






Work related travel



Required to travel to events all over Northern Ireland.


Working long hours and late nights


Long driving hours


Up to 60-hour weeks in busy times


Late night driving




Health & Safety Risk Assessment


Regular use of VDU


A lot of Heavy lifting at events


Bending and stretching at event with branding, heavy resources


Loading and unloading the car


With no lift in building a lot of physical effort in bringing items up and down stairs


Working outside in cold elements also (rain, hail and snow sometimes)